Addressing Data Storage Needs Without Increasing Capacity

Today’s companies, regardless of size or industry, are being challenged with the exponential growth of data and how to store the data in the most cost-effective manner.

In speaking with other CEOs about data management issues, many of them had received new storage requests from their IT team in recent weeks. In several cases, the IT Director made the request without first doing a discovery on the data and answering some basis questions, such as:

  • What is the current rate of the data growth?
  • What is the age of the data?
  • Are there older segments of data that can be archived to less expensive storage platforms?
  • Have the files being stored been de-duplicated?
  • Are there files that no longer need to be stored at all? i.e., images and music.
  • What is the cost of storing the files?

When the data has been thoroughly examined and questions answered, a real cost can be attributed to the organizations data; the resulting effect is better information and more informed purchasing decisions.

At Datotel, we use the Asigra LAN Storage Discovery tool to locate areas of data growth and find ways to help our clients optimize data, both before and after the software is used. LAN Discovery helps enterprises and Managed Service Providers (MSPs, such as Datotel) categorize and assess the storage cost of each piece of data prior to either long-term archive or storage. Since all data does not carry equal value in the eyes of the customer, this assessment capability allows us to balance the value of our customers’ data to the cost of storing and protecting it. We can then use alternative storage platforms or backup and recovery methods to best meet the clients goals. LAN Discovery can also be run at intervals to gauge data growth or shrinkage within the entire customer environment. These reports can be used as metrics to better understand the end user environment for backup and planning purposes.

When trying to determine a cost for storing the data, it’s important to note that this kind of activity should be a part of a larger data storage and archival strategy, involving not only the types of data, but also the volume and age of the data as well as the removal of data that has aged.

Until next time,
– David

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