E-Mail Archiving in the Cloud and reducing the Total Cost of Ownership

The Saint Louis Business Journal recently wrote an article about how law firms are benefiting from colocation and Infrastructure as a Service (IaaS). This form of technology is not only helping them reduce their Total Cost of Ownership, but also being used to ensure that an appropriate level of security is in place to protect their data.

One such cloud service that Datotel provides to lower the TCO of our clients email platforms while also ensuring the security of their data is E-Mail Archiving.

Email archiving allows the organization to consistently manage the retention policy of all the individual emails in their numerous email accounts.  It removes the management of email retention, deletion and search from the individual end user to a centralized function. With end user access to the archive being granted based upon privileges and roles set by the system administrator. In fact, multiple retention policies can be set for both the organization and individuals as required.  No more individual .PST files stored on the end users laptop or PC!

Key benefits include:

  • The streamlining of the backup and recovery process by moving older, infrequently accessed data from production sources into a centralized archive.
  • Not only are emails outside of the retention policy automatically removed from the archive, but coupled with the deduplication and compression algorithms, the platform results in the reduction of the storage footprint and costs by up to 60% or more.
  • With a centralized archive, the management interface allows the organization to implement a set of comprehensive email archive policies, to gain full control of how and when emails are archived, stored and finally removed
  • Based on predetermined security roles, organizations can use advanced search functionality to quickly conduct e-discovery giving them clear visibility, preservation and export capabilities without the very time consuming and manual alternative.

The Datotel solution is deployed as a cloud based service, as a pay for what you use, when you use it model and with supporting infrastructure that is flexible to grow or shrink with your needs as they change.

If the security of your corporate e-mail is a concern and you’re looking for a way to reduce the TCO of storing years of data, email archiving might be the solution for you.


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