Nonprofit Microsoft 365 Plan Renewal 2025

Microsoft will soon discontinue select donated Microsoft 365 and Office 365 plans, including Business Premium and Office 365 E1, affecting many nonprofits that rely on these donated licenses. With this official change approaching, nonprofits must start planning for the Nonprofit Microsoft 365 plan renewal in 2025. Datotel is providing guidance on upgrading, migrating and preparing for the discontinuation of these donate plans to ensure a smooth transition.

What Will Change

As of July 1, 2025, Microsoft will end the availability of certain donated Microsoft 365 plans. Organizations currently using donated Business Premium or Office 365 E1 licenses will no longer be eligible for new licenses or renewals under these programs.

Who Will Be Affected

Nonprofits currently using the following licensing will need to take action:

• Microsoft 365 Business Premium (donated)
• Office 365 E1 (donated)

To confirm, check your Microsoft 365 admin center or review past license notifications.

Preparing for Nonprofit Microsoft 365 Plan Renewal 2025

Even before the official discontinuation date, nonprofits should take proactive steps:

1. Review Current Licenses
   • Identify which users are on discontinued donated plans.
2. Evaluate Your Options
   • Upgrade to discounted Microsoft 365 plans: Microsoft offers nonprofit discounts for current Business Basic, Standard, and Premium plans.
   • Switch to alternative productivity tools: Options include Google Workspace, LibreOffice, or on-premises Office solutions.
3. Plan a Smooth Migration
   • Backup important data from mailboxes, OneDrive, and SharePoint.
   • Reassign licenses to ensure every user retains access.
   • Train staff on any changes in workflows or features.

Step-by-Step Guidance for Nonprofit Microsoft 365 Plan Renewal

1. Check your license status in the Microsoft 365 admin center.
2. Determine your new plan based on organizational needs and budget.
3. Assign licenses early to avoid service interruption after July 1.
4. Backup essential data to ensure continuity.
5. Prepare staff for transition and communicate upcoming changes clearly.

Datotel can assist nonprofits with every step of the process to ensure a smooth Microsoft 365 plan renewal in 2025.

Best Practices

• Act now: Preparing in advance ensures a seamless transition.
• Budget ahead: Plan for new subscription costs or alternative solutions.
• Document the process: Keep track of licenses, user assignments, and backups.

Final Thoughts

The Microsoft 365 plan renewal in 2025 will impact many nonprofits starting July 1. Datotel is committed to helping organizations understand their options, plan ahead, and maintain business continuity. Taking proactive steps now will prevent disruption and ensure a smooth transition to new plans.