Cloud Print Management

Cloud Print Management

Protect Your Documents in the Hybrid Workplace

In today’s era of remote, hybrid, and distributed workforces, printing remains a critical but often overlooked security vulnerability. Traditional print setups, on‑premises servers, unmanaged devices, static network access, aren’t built for a world where users print from homes, co‑working spaces, mobile devices, and offices interchangeably.
Our Secure Printing service transforms printing from a hidden risk into a seamlessly managed, auditable part of your corporate security infrastructure.

Why Secure Printing Matters

• Unclaimed documents in printer trays = exposed data.
• Home or remote printers connected to corporate devices = unmonitored entry points.
• VPN + print servers = complex workflows and IT burden.
  These risks create a significant gap in your security posture, one that today’s hybrid workplaces cannot afford.

What We Provide

Our Secure Printing service covers the full lifecycle of print, from user to device, from job submission to print release. Key components include:

• Cloud‑based Print Management
  Remove the dependency on on‑premises print servers and cumbersome driver management. Print securely from any location, any device, to any approved printer.
• User Authentication & Release Controls
  Jobs only print when the correct user is physically present and authenticated (badge, mobile app, PIN). No more printouts sitting unclaimed.
• End‑to‑End Encryption
  Every print job is encrypted in transit and at rest, safeguarding sensitive content from interception or unauthorized access.
• Policy‑Driven Access Control
  Define who can print, what they can print, where they can print—and enforce corporate security and compliance policies.
• Audit Trails & Analytics
  Every print job is logged, tracked, and report‑ready for frameworks such as HIPAA, GDPR, and other regulatory standards.

Benefits for Your Business

• Enhanced Security – Turning print operations into a managed, monitored, and defensible process.
• Improved Productivity – Users can print from anywhere without IT friction, yet under full control.
• Compliance‑Ready Infrastructure – Maintain audit trails and enforce access policies to support regulatory requirements.
• Reduced IT Burden – Simplify your print architecture, eliminate print server maintenance and driver issues, and free IT to focus on strategic work.

Our Approach to Secure Printing

At Datotel, we view Secure Printing not as a standalone function, but as a strategic layer in your security architecture. Our process includes:

1. Assessment – We evaluate your current print environment: print servers, device inventory, remote workflows, policy gaps.
2. Implementation – We deploy a modern, cloud‑based print management platform (such as Printix Cloud Print Management) and configure authentication, encryption, and policy controls suited to your environment.
3. Integration – We connect printing workflows with identity management, compliance controls, and security frameworks.
4. Ongoing Support – We monitor print activity, optimize performance, and provide user training so your users stay productive, even as your remote footprint grows.

Who It’s For

• Organizations supporting remote and hybrid workforces that still rely on printing.
• IT teams looking to eliminate print servers, reduce driver hell, and move to a cloud‑native print paradigm.
• Compliance‑focused industries (healthcare, finance, legal) that need detailed print audit trails and enforcement.
• Enterprises wanting to extend security and identity controls to every part of their infrastructure, including printing.

Ready to Secure Your Print Infrastructure?

Don’t leave your print environment as the overlooked weak point in your hybrid workplace strategy. Let Datotel help you turn printing into a secure, monitored, and productivity‑enabling service.